You can set different types of budgets for your projects. To set or edit the project budget, please go to the project overview:

You can choose between setting a total budget for the entire project or a budget based on the individual tasks.

​If you set a budget for the entire project, this means you will input the total resources for a project, and all hours tracked on this project will be taken into account. So, if a project budget is 100 hours, it will reach 90% when 90 hours are tracked on a project.

If you set a budget for tasks, you will input planned resources for each task (task estimates) in the 'Tasks' tab of the project overview. Then you will be able to track the budget spent on each task. The total project budget in this case is the sum of budgets of all tasks.

The budget value can be set in total hours, total billable amount, or total costs. The billable amount represents the total value of the project or task, by which it will be billed to a client. Costs, on the other hand, are calculated from the tracked time and labor rates of users working on a project plus expenses.

Users with the Administrator role are able to add and edit all types of budgets. Users with the Manager role are always able to add and edit budgets set in total hours. They can also add and edit budgets set in total costs or total billable amounts if they are allowed to view and manage labor costs and/or billable rates.

The budget alert emails are sent to all Administrators that are assigned to the project. And also to all Managers that are assigned to the project and have correct privileges. If the budget is set in total hours, all Managers assigned to the project will receive the alert. If the budget is set in total costs or total billable amount, the Managers will receive the alert if they are allowed to access billable and labor rates.

You can plan your budget for the entire project from start to finish, or for each month separately. If you select the budget to restart every month, the set budget target will restart at the beginning of each month. The remaining budget from the previous month can't be transferred to the next month.

When the budget is set in hours you can decide to share the information about planned resources with other users. If you wish to hide/show this information, please go to the Time log fields.

This means all users will be able to see how much budget is left before entering their time. This information will be displayed on the Track page:

2. Weekly view:

*** Please note that setting the project budget will not limit entering the time after the budget is spent. But showing the budget information to your members will allow them to see if there is any budget left before entering more time.