Set the project budget

And keep track of remaining project funds.

Nina Janza avatar
Written by Nina Janza
Updated over a week ago

You are able to set different types of budgets for your projects. Once a project is created, you can add the budget here:

What are you budgeting?

The budget can be set in total hours, total billable amount, or total costs. The billable amount represents the total value of the project or task, by which it will be billed to a client. And costs, on the other hand, are calculated from the tracked time and hourly rates of members working on a project and additional expenses.

Users with the Administrator role are able to add and edit all types of budgets. Users with the Manager role are always able to add and edit budgets set in total hours. They can also add and edit budgets set in total costs or total billable amounts if they are allowed to view and manage labor costs and/or billable rates.

Set a budget target

You are able to choose between setting a total project budget or a task-based budget.

If you set a project-based budget, it means you will input the total resources, and all hours tracked on this project will be taken into account. So, if a project budget is 1000 hours, it will reach 90% when 900 hours are tracked on a project.

If you set a task-based budget, you will input planned resources for each task (task estimates), and also be able to track progress on tasks.

Budget period

You can plan your budget for the entire project from start to finish, or for each month separately.

Budget reminders

The budget alert emails are sent automatically at 80% budget spent to all Administrators that are assigned to the project. And also to all Managers that are assigned to the project and have correct privileges. If the budget is set in total hours, all Managers assigned to the project will receive the alert, and if the budget is set in total costs or total billable amount, the Managers will receive it if they are allowed to access billable and labor rates.

Hide/Show budget information to your team members

When the budget is set in hours (or costs) you can decide to share the information about planned resources with all your members.

This means they will be able to see how much budget is left before entering their time. This information will be displayed on the Track page:

  1. Timer view:

2. Weekly timesheet view:

If you wish to hide/show this information, please go to the Time log fields.

*** Please note that setting the project budget will not limit entering the time after the budget is spent. But showing the budget information to your members will allow them to see if there is any budget left before entering more time.

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