Logging expenses
In My Hours, users can add expenses to every time log. It is also possible to attach invoices or other files to support the entered expense. Allowed file extensions are: .pdf, .csv, .xls, .xlsx, .doc, .docx, .txt, .jpg, .jpeg, .png, .gif.
*** If you can't see the 'Expenses' field in the Track view, the administrator can make it visible in Account settings > Time log fields.
Additionally, you can create a Tag (for example: 'Expenses') and mark all such logs with it. You will then be able to filter your Detailed report by this tag to quickly find such logs.
If you need to enter only expenses without tracked time, such as an airplane ticket, you should create a time log of 0:00 duration and enter just the amount of expenses.
Viewing expenses in the report
Go to the Detailed report to view logged expenses and attached receipts. Use the 'Edit columns' button to add 'Billable expenses' and 'Expenses' columns to your view:
The Billable expenses column shows only expenses that are marked as billable.
The Expenses column shows a total of all expenses, billable and non-billable.
If you also used a tag to mark all logs with expenses, you can include the 'Tags' column as well and filter your report by that tag:
To be able to view and download the attached receipts, you need to set the level of detail to Expanded:
Then the attachments will be displayed here:
Invoicing billable expenses
Billable expenses will be automatically included in the total billable amount for the invoice. Unfortunately, at this time, it is not possible to invoice expenses separately from the billable time.