2/3 Track time

The basics of tracking time in My Hours.

Nina Janza avatar
Written by Nina Janza
Updated this week

To start tracking, navigate to the Track page.

If there are no projects and tasks to select from the dropdown, please ask your administrator to assign you to projects that you will be working on.

Once projects have been assigned to you, you can start tracking immediately.

There are two different ways to enter your hours:

  1. manually fill out a weekly timesheet

  2. track real-time with a timer or manually add logs in the daily view

Both views will allow you to:

  • add detailed rich descriptions of what you are working on

  • add your expenses

  • attach files (allowed file extensions: .pdf, .csv, .xls, .xlsx, .doc, .docx, .txt, .jpg, .jpeg, .png, .gif)

  • use tags

You can switch from the weekly timesheet to a daily view here:


When you are in the daily timer view, you can switch to the weekly timesheet here:

This view enables you to quickly fill out a weekly timesheet. You will want to use it, if you are not tracking your activities in real-time, and are used to manually entering your hours in a timesheet at the end of the day or a week. Here you will be able to quickly see how much of your time was spent on each task in a week.

If you need to add more details (such as a description or expenses) to each entry, this is also possible, like this:

If you are mostly working on the same projects and tasks every week, you can simply copy the list from the previous week:

If you need to add weekend days to your timesheet, please go to your Profile and select the 'Working on weekends' option.


You can switch from the weekly timesheet to a daily timer view here:

You will want to choose this option if you need to track exactly how much time you spent on each task and switch between the activities. This view allows you to:

  • use ‘Favourite logs’ for recurring activities

  • switch between activities

Start the timer

By clicking ‘Start new’, the timer will start running right away and you can add log details later.

The timer will also start running when you enter all details except duration/start and end time in the 'Add a time log' form and click 'Start timer':

How to add manual entries?

By clicking ‘Add time log’ you will be able to manually enter the start and end time or duration. This way you can enter time for the past as well.

When you enter the duration (or start and end times) the former 'Start timer' button will transform into the 'Add time log' button and the timer will not start running when adding a time log:

You can always stop your work and then resume a time log, like this:

Or you can simply switch between activities. This action will stop tracking your current activity and start a log with the new activity.

And here's how to copy an existing time log:

The recorded time can also be shown on a Timeline, so you can quickly identify any gaps in your workday and add missing time logs. If the timeline is shown, the time logs will be ordered chronologically. If the timeline is not displayed, the time logs will be grouped by tasks.

There is one more feature this view has to offer, the Favourite time logs. If you work on tasks that recur frequently, you can add them to your favorites, so you will be able to start them in no time.

Keyboard shortcuts

You can use these keyboard shortcuts to perform actions without using the mouse:

  • A - opens "Add new time log" form

  • Shift + 1,2,3,4... - to start/add a Favorite log

  • < > (left/right keys) - to move between dates

  • Ctrl + Enter - start the timer. ** Pressing Ctrl + Enter while the timer is running will stop the current time log and start a new time log.

3. Mobile apps

If you are tracking time on the go, please download the My Hours mobile app:

4. Tracking reminders

Your administrator can set daily and weekly in-app and email reminders to notify you about the status of tracked vs. target hours.

You can however set the mobile push notifications yourself to remind you to enter your hours.

If you wish to receive a reminder on your mobile device at the start and the end of each workday, please download the mobile app first. Then turn the mobile reminders on in the ‘Work settings’ section of the ‘Account’ tab of the mobile app:

You will then receive a reminder:

  • If you have not yet entered any time and it is past the time when your daily work routine is set to start.

  • If the timer is still running and it is past the time when your daily work routine is set to finish.

5. Assigned tasks (optional)

If the administrator has assigned some tasks specifically to you, you will find them in the 'Assigned' dropdown (in both views):

This is however not necessary for you to be able to track time on these tasks, you just need to be assigned to the projects.

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