Skip to main content
All CollectionsTRACK TIME on projects
Automatic vs. manual timesheet submission
Automatic vs. manual timesheet submission

Timesheets of all users get submitted automatically by default. Learn how to allow users to submit timesheets manually instead.

Nina Janza avatar
Written by Nina Janza
Updated over 9 months ago

In My Hours, by default, each entered time log is saved and submitted automatically. This means that the Administrator can view the time log as soon as the user has entered it.

This works for some teams, and some would rather see the users submit the timesheet manually when they are finished with them. This way the Administrators and Managers can be sure that the data in reports is final and that the timesheet does not need any further edits. This also allows users to keep the draft of their timesheet as 'Unsubmitted time' and polish it with final edits before submitting it.


Manual timesheet submission can be set on the account level (for all users), if you go to Settings > Advanced.

*** Please note that the manual timesheet submission is currently available for the weekly Track view only. It can't be used with the daily Timer view.

Can administrators view and edit unsubmitted time logs?

Once a manual timesheet submission is turned on, the Administrators will not see any unsubmitted time in any of the reports. They will however be able to view and edit the unsubmitted time in the weekly Track view.

To view and manage the unsubmitted logs of other users, the Administrator can switch to a different user here and edit their timesheet:

How to submit the timesheet?

Every user needs to click the 'Submit timesheet' button in their Track view once they are ready to submit their timesheet. Then the submitted hours will appear in all the reports.

All unsubmitted entries are marked with the blue border in the user's Track view:

Users can edit submitted hours if needed, and then simply submit the timesheet again. If the Administrator wishes to lock the submitted entries, they need to approve them. Approved entries will be locked from further editing by users who entered them.

See how to set up the Timesheet Approval Process >>>

Did this answer your question?