*** Please note: this article is only relevant if your Approval workflow is set to 'Submit for approval'. If not, you can skip it.
When their timesheets are completed, users simply click the 'Submit timesheet' button in their Timesheet Track view. They can also add a comment for the approver.
In the Timesheet Track view, all unsubmitted entries are marked with the blue border:
In the daily Track view, each unsubmitted time log is marked as 'Unsubmitted':
If a user is using a Day Track view to enter their time, they will need to switch to the Timesheet Track view to submit their timesheet.
*** Please note: All time logs must have a project assigned, and no timers can be left running, or users will not be able to submit their hours. These errors can be easily resolved in the Day Track view. Learn how >>>
Email notifications about newly submitted timesheets
Once a timesheet is submitted, time logs get a ‘Pending’ status (yellow border). If there are no Teams in the account, all account Administrators receive an email notification about every newly submitted timesheet. If Teams are set up in the account, all Team Managers and Administrators assigned to the team will receive email notifications for timesheets submitted by members of their teams.
Project Managers do not receive email notifications about newly submitted timesheets. One day after the timesheet period ends, they receive an overview email of all logs entered on their projects in the previous period.
Can users edit submitted timesheets?
Users can edit submitted hours if needed, and then simply submit the timesheet again.
Once the entries are approved by the Administrator or the Manager, they will not be able to edit them anymore. If you wish for them to edit a time log that was already approved, you need to reject it first.
Can administrators view and edit unsubmitted time logs?
When the Approval workflow is set to 'Submit for approval', the Administrators will not see any unsubmitted time in any of the reports. They will, however, be able to view and edit the unsubmitted time in the Timesheet Track view.
To view and manage the unsubmitted logs of other users, the Administrator can switch to a different user here and edit their timesheet:
Mobile app
Timesheets can also be submitted via the mobile app:
*** Please note that if you don't see the 'Submit timesheet' button, the manual timesheet submission is turned off for your account, and all entries are submitted automatically. In that case, there is no need to submit them.