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Invoicing tracked time
Invoicing tracked time

Create an invoice for your client.

Janez Gorše avatar
Written by Janez Gorše
Updated over 7 months ago

On the PRO plan, you can create invoices for all your billable projects. If the project does not show up in the 'Uninvoiced' view, please check that you have selected a billable method and rates for it.

‘Uninvoiced’ tab

Please navigate to ‘Clients > Uninvoiced’ to get a list of all items available for invoicing.

By default, all billable items from the current month will be displayed here. You can change the date range by clicking on the calendar icon, and select any custom period you need for your invoice:

Use filters to narrow down the list, select a Client/Project that you wish to bill, and then click ‘Create invoice’.

'Manage invoice' tab

When you are creating an invoice for a single client, you will be redirected to this view. Here you can change the properties of the invoice while it is still in the draft status.

You can add notes, a tax, a discount, and change the due date.

If you've predefined tax when creating a client, the set tax will automatically be applied when generating invoices for them.

Once you are ready to issue the invoice, click the green 'Create invoice' button. This will lock most of the fields. Only the internal notes and status field will remain editable.

Once the invoice is created, you can download it to the PDF or Excel or e-mail it directly to your client or yourself.

How to correct a mistake on an issued invoice?

If you made a mistake on the created invoice, you can simply delete it and all items from the invoice will appear in the 'Uninvoiced' view again.

Once an invoice is created, all time logs that are included in the invoice will become locked. If you need to edit the logs, you will need to delete the invoice first. Then you will be able to edit the time logs and create the invoice again.

Invoice formatting

Unfortunately, it is not possible to format the invoice in My Hours. If you wish to change or add something to the invoice layout, we advise you to download the invoice in Excel format. Then you can adjust it in Excel and save it as a PDF afterward.

It is also not possible to show more details (such as tasks or time logs) directly in the invoice. In such a case, it is best to attach the Detailed report to your invoice. You will be able to fully customize it and select the level of details and which columns to show. Here's how >>>


'Invoices' tab

In the ‘Clients > Invoices’ tab, you'll find a list of generated invoices for the selected date range.

You can filter your invoices by client or by invoice status (draft, unpaid, partially paid, paid) and export the list of invoices.

If you click on a specific invoice, the 'Manage Invoice' view will open. While still in draft, you will be able to edit all the details, and once the invoice is created, you will be able to update its payment status (unpaid, paid, or partially paid) and add internal notes.

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