If you haven't viewed our video tutorial yet, here's a short section about tracking. Below the video, you will find written instructions as well.
To start tracking, navigate to the Track page. You can start tracking immediately, even if you haven't created your project yet.
There are two different ways to enter your hours:
manually fill out a weekly timesheet
track real-time with a timer or manually add logs in the daily view
Both views will allow you to:
add detailed rich descriptions of what you are working on
add your expenses
attach files (allowed file extensions: .pdf, .csv, .xls, .xlsx, .doc, .docx, .txt, .jpg, .jpeg, .png, .gif)
You can switch from the weekly timesheet to a daily timer view here:
1. FILL OUT A WEEKLY TIMESHEET
When you are in the daily timer view, you can switch to the weekly timesheet here:
This view enables you to quickly fill out a weekly timesheet. You will want to use it, if you are not tracking your activities in real-time, and are used to manually entering your hours in a timesheet at the end of the day or a week. Here you will be able to quickly see how much of your time was spent on each task in a week.
If you need to add more details (such as a description or expenses) to each entry, this is also possible, like this:
If you are mostly working on the same projects and tasks every week, you can simply copy the list from the previous week:
The administrators can also check and edit the weekly timesheets of other team members:
If you need to add weekend days to your timesheet, please go to your Profile and select the 'Working on weekends' option.
2. TRACK REAL-TIME in the DAILY VIEW
You can switch from the weekly timesheet to a daily view here:
You will want to choose this option if you need to track exactly how much time you spent on each task and switch between the activities. This view allows you to:
use ‘Favourite logs’ for recurring activities
switch between activities
Start the timer
By clicking ‘Start new’, the timer will start running right away and you can add log details later.
The timer will also start running when you enter all details except duration/start and end time in the 'Add a time log' form and click 'Start timer':
How to add manual entries?
By clicking ‘Add time log’ you will be able to manually enter the start and end time or duration. This way you can enter time for the past as well.
When you enter the duration (or start and end times) the former 'Start timer' button will transform into the 'Add time log' button and the timer will not start running when adding a time log:
You can always stop your work and then resume a time log, like this:
Or you can simply switch between activities. This action will stop tracking your current activity and start a log with the new activity.
And here's how to copy an existing time log:
The recorded time can also be shown on a Timeline, so you can quickly identify any gaps in your workday and add missing time logs. If the timeline is shown, the time logs will be ordered chronologically. If the timeline is not displayed, the time logs will be grouped by tasks.
There is one more feature this view has to offer, the Favourite time logs. If you work on tasks that recur frequently, you can add them to your favorites, so you will be able to start them in no time.
You can use these keyboard shortcuts to perform actions without using the mouse:
A - opens "Add new time log" form
Shift + 1,2,3,4... - to start/add a Favorite log
< > (left/right keys) - to move between dates
Ctrl + Enter - start the timer. ** Pressing Ctrl + Enter while the timer is running will stop the current time log and start a new time log.
*** Additional option: Time logs can’t be added without selecting a project and a task
Time logs can generally be added without assigning them a project and a task. However, administrators are able to set Project and Task fields as required to enter for every recorded log.
Go to Account Admin > Set time logs options and select 'Require project and task inputs on every log':
3. MOBILE APPS
If you are tracking time on the go, please download the My Hours mobile app:
4. TRACKING REMINDERS
The tracking reminders can be set on a daily and weekly basis, in case team members forget to enter their time or to remind them of their target hours.
The reminders can be set to show in-app, get sent via email, or as mobile push notifications. Read more about reminders here >>>
5. Switch duration input format to decimal
If you would prefer to input your time in decimal format (1,5 hours) instead of hh:mm:ss format (1:30:00), go to your Profile and select the option to 'Allow decimal input of duration'.
6. ADD CUSTOM FIELDS or hide unnecessary fields
If you would like to track some additional parameters on your time logs (such as mileage) you can set up custom fields. Learn more here >>>
You can also hide the unnecessary fields from the time log form so it is cleaner:
The time log fields setting will apply to the Track view of all users in the account.
7. ASSIGNED TASKS (optional)
If you assign tasks to a team member, they will find them in the 'Assigned tasks' dropdown:
This is however not necessary for them to be able to track time on these tasks, they just need to be assigned to a project.