If you haven't viewed our video tutorial yet, here's a short section about managing your team. Below the video, you will find written instructions as well.
To invite other team members to join your company account, you need to go to the Team tab. When you add your colleagues, they will receive an invitation email, set their password, and be able to log in. In case they cannot find their invitation email (not even in the Spam folder), you can resend that email, like this:
Here you will find a Quick Start Guide for your team members. Send them the link so they get familiar with My Hours and can start tracking right away.
Set the hourly rate
The members’ labor rate is how much compensation they get for an hour of their work. Inputting the hourly rate will enable you to calculate labor costs and see the financial balance in the Economy report.
If your billing is member-based, you will be able to input team members’ billable rates when assigning them to a project. For example, if you pay them $15.00 per hour and charge your client $25.00 for an hour of their work, you should input $15.00 as the labor rate on their profile, and $25.00 as a billable rate when assigning them to a project.
Team member roles
You can assign different levels of privileges to your team members. This will affect which actions they will be able to perform in the account.
Assign members to different Teams
For easier management and a better overview, you can organize your team members into different teams.
Assign members to projects
Don’t forget to assign your team members to projects they will be working on, otherwise, they will not be able to track time on these projects! You can either assign them to projects one by one or choose to automatically add them to all new projects when creating their profile.
To add or remove them from existing projects, one by one or in bulk, go to Project assignments:
You will notice that it is possible to set the approval of time logs on the team member level (PRO plan feature). If you want to manually review all added logs for a specific team member, please select this option under the 'Approval settings' section: Required log approval for this member. Then their added logs will be marked as pending until approved.
Automatic or manual timesheet submission
In My Hours, by default, each entered time log is saved and submitted automatically. This means that the administrator is able to view the time log as soon as a team member has entered it.
This works for some teams, and some would rather see the members submit the timesheet manually when they are completely finished with them. This way the administrators and managers can be sure that the data in reports is final and that the timesheet does not need any further edits. Read more about manual submission >>>
Set target hours and tracking reminders
The tracking reminders can be set on a daily and weekly basis, in case team members forget to enter their time or to remind them of their target hours.
The reminders can be set to show in-app, get sent via email, or as mobile push notifications. Read more about different reminders here >>>
Edit team members in bulk
If you need to change the rate, role, or approval setting for several members at once, you can do this in bulk. It is also possible to archive more accounts at once.
Removing team members from the account
In case a member leaves your company or just stops tracking their time for a while, we suggest to Archive their profile instead of deleting it. This way their data will remain in your reports and you will not be charged for their subscription any longer. If needed, you will be able to restore their account.