4/4 Build your team

Add other members to your account, set the labor rates and assign user roles.

Nina Janza avatar
Written by Nina Janza
Updated over a week ago

If you haven't viewed our video tutorial yet, here's a short section about managing your team. Below the video, you will find written instructions as well.

To invite other team members to join your company account, you need to go to the Team tab. When you add your colleagues, they will receive an invitation email, set their password, and be able to log in.

Here you will find a Quick Start Guide for your team members. Send them the link so they get familiar with My Hours and can start tracking right away.

Set the hourly rate

The members’ labor rate is how much compensation they get for an hour of their work. Inputting the hourly rate will enable you to calculate labor costs and see the financial balance in the Economy report.

If your billing is member-based, you will be able to input team members’ billable rates when assigning them to a project. For example, if you pay them $15.00 per hour and charge your client $25.00 for an hour of their work, you should input $15.00 as the labor rate on their profile, and $25.00 as a billable rate when assigning them to a project.

Team member roles

You can assign different levels of privileges to your team members. This will affect which actions they will be able to perform in the account.

Assign members to different Teams

For easier management and a better overview, you can organize your team members into different teams.

Assign members to projects

Don’t forget to assign your team members to projects they will be working on, otherwise, they will not be able to track time on these projects! You can either assign them to projects one by one or choose to automatically add them to all new projects when creating their profile.

To add or remove them from existing projects, one by one or in bulk, go to Project assignments:

Approval settings

You will notice that it is possible to set the approval of time logs on the team member level (PRO plan feature). If you want to manually review all added logs for a specific team member, please select this option under the 'Approval settings' section: Required log approval for this member. Then their added logs will be marked as pending until approved.

Edit team members in bulk

If you need to change the rate, role, or approval setting for several members at once, you can do this in bulk. It is also possible to archive more accounts at once.

Automatic or manual timesheet submission

In My Hours, by default, each entered time log is saved and submitted automatically. This means that the administrator is able to view the time log as soon as a team member has entered it.

This works for some teams, and some would rather see the members submit the timesheet manually when they are completely finished with them. This way the administrators and managers can be sure that the data in reports is final and that the timesheet does not need any further edits. Read more about manual submission >>>

Set target hours and tracking reminders

The tracking reminders can be set on a daily and weekly basis, in case team members forget to enter their time or to remind them of their target hours.

The reminders can be set to show in-app, get sent via email, or as mobile push notifications. Read more about different reminders here >>>

Adding, editing, and reviewing logs for other team members

Please go to the Detailed view to easily make any changes to the entered records or to review them:

In case a member leaves your company or just stops tracking their time for a while, we suggest archiving their profile instead of deleting it. This way their data will remain in your reports and you will not be charged for their subscription any longer. If needed, you will be able to restore their account.

We believe you know everything you need for a successful start now! There’s more to My Hours which you will discover along the way.

If you have any questions, browse our Help Center or simply send us a message on the chat! We are looking forward to taking care of your time.

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