To invite other team members to join your company account, please go to the Users tab. When you add your colleagues, they will receive an invitation email, set their password, and be able to log in. If the invitation link expires before they manage to do this, you can resend it.

Here you will find a Quick Start Guide for your team members. Send them the link so they get familiar with My Hours and can start tracking right away.

You can assign different levels of privileges to your users. This will affect which actions they will be able to perform in the account.

Check here to see which options are available to you >>>

The billable rate is the rate by which you charge your clients for an hour of work (used to calculate the billable amount for the invoice).

The labor rate is the rate by which your team members are getting paid (used to calculate the labor cost/their paycheck).

Depending on your needs, you can set both rates or you can use just one of them independently from the other. For example, if you pay the user $15.00 per hour and charge your client $25.00 for an hour of their work, you should input $15.00 as the labor rate on their profile, and $25.00 as a billable rate.

The rates you set on their profile will be used as a default, and you can override them with custom rates on specific projects.

More on team member rates >>>

For easier management and a better overview, you can organize your team members into different teams.

Learn more here >>>

Don’t forget to assign users to projects they will be working on, otherwise, they will not be able to track time on projects. You can assign or remove them from projects here:

You will notice that it is possible to set the approval of time logs for each user separately. If you want to manually review all added logs for a specific user, please select this option under the 'Approval settings' section: Logs require approval. Then their added logs will be marked as pending until approved.

If you need to change the rates, the role, or the approval setting for several users at once, you can select the users on the list and make edits in bulk. It is also possible to archive more accounts at once.

In My Hours, by default, each entered time log is saved and submitted automatically. This means that the Administrator can view the time log as soon as the user has entered it.
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This works for some teams, but others would rather see users submit the timesheet manually when they are finished with it. This way the Administrators and Managers can be sure that the data in reports is final and that the timesheet does not need any further edits. Read more about manual submission >>>

The tracking reminders can be set on a daily and weekly basis, in case users forget to enter their time or to remind them of their target hours.

Read more about different reminders here >>>

Please go to the Detailed view to add new logs for other users or to make edits to the existing logs:

In case a user leaves your company or just stops tracking their time for a while, we suggest archiving their profile instead of deleting it. This way their data will remain in your reports and you will not be charged for their subscription any longer. If needed, you will be able to restore their account.

We believe you know everything you need for a successful start now! There’s more to My Hours which you will discover along the way.

If you have any questions, browse our Help Center or simply send us a message on the chat! We are looking forward to taking care of your time.